RubinBrown Team Member Manual

Client Continuance 1210

Policy Title: Policy Number:

Section:

Risk Management

Effective Date:

Supersedes Policy Dated:

06/01/2024

06/01/2023

Policy: In general, it is the policy of our firm that the Continuance Committee, comprised of the Managing Partner, Chair of the Finance and Risk Management Committee, in counsel with each primary partner, will annually reevaluate the acceptability of selected firm clients and engagements. The Continuance Committee and the primary partner, as a group, are responsible for deciding whether to discontinue providing all or certain services to a client or whether steps can be taken to mitigate the risk of continued services. If situations occur throughout the year, including after the commencement of an engagement and while work is in process, that indicate the firm should consider withdrawing from the engagement, the Managing Partner should be notified of the circumstances. The Managing Partner, the Primary Partner and the Practice Area Risk Management Partner or Chair of the Risk Management Committee as a group, are responsible for deciding whether to withdraw from an in-process engagement or terminate an existing client relationship. Procedure: Areas of Analyses For Continuance Decisions Three areas of focus will generally be considered as part of the continuance decision-making process: Risk Factors: In following the firm’s policy for analyzing risk prior to accepting new clients, the continuance evaluation process will also include an analysis of risk in the following areas: 1. Financial

2. Management 3. Engagement 4. Regulatory 5. Business

Business and Financial Factors: This area will focus on firm business matters such as: 1. Realization

2. Non-payment or slow payment of fees 3. Time of year work is performed such as peak busy season, non-peak busy season and outside busy season. 4. Client potential for long-range growth 5. Profile in community or industry

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