RubinBrown Team Member Manual

POLICY CONTINUED Policy Title: Policy Number:

Engagement Letters 1209

Section:

Risk Management

Upon engagement partner approval, the letter will be forwarded to a Risk Management Partner for approval. It will then be forwarded to an EA to process the final letter and forward it to the engagement partner for signature and delivery to the client. One copy of the engagement letter and a return envelope (with the Engagement Letter Coordinator’s name in the bottom left-hand corner) should be sent with the original letter to the client. Engagement letters will be stored in the engagement letter database. Upon receipt of the fully executed engagement letter from the client, the Engagement Letter Coordinator will scan the letter into the database and file the original signed letter. Individual Income, Trust and Gift Tax Returns: In the case of individual income, trust and gift tax return (i.e. “non business” return) engagements, a standard template will also be available. RubinBrown’s tax return processing group will generate the annual engagement letters for these engagements utilizing the standard template, unless otherwise directed by the engagement partner. These letters will be mailed annually either with or without the tax organizers, at each partner’s direction. These letters will bear the facsimile signature of RubinBrown, and will not be required to be signed by the client and returned to us. In the event a client returns the letter to RubinBrown with his/her tax information or the organizer, it will be returned to the client along with his/her tax return.

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