RubinBrown Team Member Manual

Mileage Reimbursement 602

Policy Title: Policy Number:

Section:

Expenses

Effective Date:

Supersedes Policy Dated:

06/01/2024

06/01/2023

Policy: It is the policy of RubinBrown to provide reimbursement to team members when they use their personal cars for pre-approved Firm business. Team members that qualify for reimbursement under this policy is reimbursed for mileage at the IRS' standard mileage rate then in effect. Team members are not reimbursed for their base daily round trip commute miles. Procedure: Requests for mileage reimbursement when allowable by the policy is made in Concur by submitting and expense report. Team members should enter miles driven by utilizing the Mileage Calculator Tool in Concur and deduct their base daily round trip commute miles.

To Calculate:

DISTANCE TRAVELLED – BASE DAILY ROUND TRIP COMMUNTE = ELIGIBLE MILES

The reimbursement rate per mile changes from time to time. The current mileage rate is kept up to date in Concur. Weekend Travel: A team member is assumed to have a daily base commute every day, even on the weekend. As a reminder, no reimbursement is made for travel between a team member's residence and firm office. Parking: A team member is reimbursed for additional parking fees incurred while on Firm business. Team members who operate automobiles on Firm business shall have in their possession a valid driver's license or chauffeur's license. No fines or "tickets" incurred because of driving or parking violations will be paid by RubinBrown under any circumstances.

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