RubinBrown Team Member Manual

POLICY CONTINUED Policy Title: Policy Number:

Record Retention 1207

Section:

Risk Management

FIRM RELATED FILES

• Bank statements, billings, payables, reconciliations, canceled checks • 7 years • Insurance documents, purchase orders, sales contracts and invoices, purchase requisitions, contracts (expired) • 7 years • Audits, budgets, financial reports • 7 years • Expense reports • 3 years • Mortgages, notes, leases, tax withholding statements, insurance policies (expired) • 7 years • Financial statements, firm policies, general ledgers and journals, copyrights and trademark registrations, employment agreements, deeds and easements, patents, tax returns, tax returns and work papers, legal and tax correspondence, licenses • 7 years • Employment applications, candidate test or assessment papers for any position • 3 years • Resumes, or other forms of job inquiries; documents containing information relating to promotions, transfers, training selection, reduction in force, recall or discharge; job orders submitted to employment agencies; ads or notices relating to job openings, training opportunities; or opportunities for overtime • 1 year from date of action • Team member benefit plans • 1 year from termination of plan. • Payroll or other records containing team member name, address, date of birth, occupation, job classification, hours worked, deductions, rate of pay and compensation earned each week • 3 years • Records supporting data in Summary Plan Descriptions • 7 years • EEO-1 Reports and related supporting documents • 3 years • VETS-101 Reports • 1 year

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